As part of the LEA programme, Green Offices have access to more than 190 well sorted sample documents, templates and guides specifically for Green Offices. These can be of great help to your work. Check out these tips about how to use the Hub most effectively.
If you’re not sure how to access it, you can write me at firstname.lastname@example.org.
1. Sync the Hub to your computer
If you have a Google Account (or if you create one) you can easily add the resource hub to “your Drive” and get it synced to your computer in 5 easy steps.
1. Go to the Resource Hub
2. Sign in with your google account at the top right (or create a google account first)
3. Click on “LEA Resource Hub” at the top bar (above all the folders)
4. Click “add to “My Drive”” (may be a little different in your language)
5. Now the folder will already show up on your start page when you go to Google Drive. If you want the documents to then also be automatically downloaded to your computer, install Google Backup and Sync and select the Resource Hub as one of the folders to sync (if you already have Backup and Sync, just add the folder to the ones you want to sync).
2. Assign someone to look through the Hub
The Hub is organised by different topics. You should be able to find the documents relevant for you in the folders that best describe your work. Still, there are a lot of them and of course things may also be relevant that are in other folders or just general to the whole Green Office. A good practice started by the Green Office Konstanz is to assign someone in the team to go through the Hub and see which documents are relevant for your Green Office or specific people in your Green Office. That way you are sure not to miss a thing!
3. Get in touch with the authors
The documents in the Hub are a great resource in themselves. But you may have more specific questions. Maybe you are not sure how to best use a certain template or you would like to know more about a certain project. If you want to know more, just get in touch with us or the Green Office that created the document. Each file tells you in the name already who created. For example, “2016_rA_Overview of GO projects” was created by rootAbility (rA), “2014_Maastricht_E-waste policy proposal” is by Green Office Maastricht. The templates by us are also often inspired by a Green Office, you can find that information in the template itself.
4. Create your own adaptations
The templates we have made available are just that, templates. We worked hard to make them as directly useful as possible for you, but of course every Green Office is unique. You may have different needs or see some things in there that are not relevant for you. That is no problem! Just edit the templates to your liking and save them in your own cloud or computer. If you are having trouble (for example with those weird excel functions and the formating) just contact me and I can help you make any changes you need. If you make improvements we would also love it if you could share it with us so we can further improve the template.
5. Make it a habit to check the Hub
There are many documents in the Hub that you may not need right at this moment. Maybe you are not working on mobility right now, but may in the future. Maybe you already have a stakeholder management system, but are thinking about improving it at some point. Make it a habit to check the Hub for relevant help every time you start a new project or endeavour and you won’t have to try and remember that, oh right, there was that template in that folder in that cloud someone shared with me.
6. Share the love
We aim to help you in your work. This may be complicated if you have to constantly watch out to keep confidential every document that we share with you. That is why every document in the Hub is published under a creative commons licence. What does that mean exactly? It means that you are free to share any individual document, for example with volunteers or a student organisation you work with. Just please reference it if you use it publicly and leave the disclaimers in place when sharing it. You can even adapt documents and share those with whomever you want (please do reference the original document though)